TRAIL ROTARY CLUB
DIRECTORS MEETING MINUTES

Date: 15-January-2004
Time: 7:00 P.M.
Location: B Marino Residence
Present: Ray Masleck (chair), Scott Daniels, Forrest Drinnan, Ernie Lalonde, Betty Anne Marino, Gay Prokopetz, Jan Mortin, Cheryl Yates
Absent: Elizabeth Cytra, Barb Pistak, Lana Rodlie, John Merlo

1. Call to Order

2. Minutes of November meeting circulated and accepted with the
following amendment:
- Item 5 Rotary House - ammended as discussed.

3. Business arising from November minutes:
- Ray wrote a letter to the RDKB and they approved the payment of the $500. towards the facilities for the Rotary Carol Festival.
- Ray recommended Rotary consider paying all the expenses of that evening to allow us to inform the patrons that all funds raised that evening go direct to the Salvation Army.
- We put our enquiries to see if anyone was interested in producing a quilt for the district conference and having not received any responses this activity will not be pursued.

4. Correspondence
- none

5. Sgt at Arms
- Ernie reported he had advised Mary of the problem of the microphone at the River Belle and she would look into.
- Discussion was held around considering doing a couple of meetings at other venues and this will be pursued for 1 or 2 meetings this year.

6. Club Service
- 9 new members proposed year to date
- 4 new member proposals: Brian Moroney - KSCU, Ernesto Allordo - True Value Hardware; Julie Thornhill - Entrepreneur; Rae Naka - Cominco
- New member induction scheduled for Feb 11/04
- Gay discussed the need to get jobs and involvement from the new members and all chairs are encouraged to get them active on their committees
- Gay discussed purchase of TV and VCR, she is also looking into a Data Projector and Jan indicated the skills centre may be selling a used one and they will discuss with Gay.
- the mystery dinners are moving along

7. Community Service
Betty Anne submitted written report from which the following discussion flowed:
- Reported on Gazebo and they are scheduled for an opening date of June 16th or 23 2004.
- the committee requested and additional $500.00 m/s Ernie/Gay Carried
- the committee is looking into replacing the current sign at the Rotary Park and will report more in future.
- Committee recommended we write letters to un successful applicants of the Erickson Trust fund to advise them m/s Betty Anne/Gay Carried
- Betty Anne will be requesting from the Trust Fund directors a list of criteria for funding.
- Joe M. will be working on the Rotary signs at the city entrances and will be looking for assistance once the weather get warmer.

8. Vocational Service
- Scott reported he has met with Keith Smyth and Keith will take on chair of Ryla Committee. Keith has already been in touch with the district RYLA rep already.
- Student interviews this year are being coordinated by Dieter and Jenny.

9. International Service
- Cheryl reported she is meeting with Jan Mortin to get committee background info.
- She has also spoken with Gary Kanda on the Youth exchange program.
- Beau ( our exchange student ) is enjoying her second host family and appears to be very active.
- Shelley Lewchuk has indicated she may be interested in stepping forward as chair of the youth exchange next year to replace Gary.
- Cheryl asked about foundation info and was advised to meet with Elizabeth, Bruce and/or Ernie
- she has no one on the list for World Community Service but Nellie Fisher is considering and Cheryl will pursue with her.
- Cheryl will also contact some of the new members to fit on these committees.

10. Ways and Means
- Forrest reported Salvation Army had put a nice thank you note in the paper for our efforts at the Rotary Carol Festival
- We had made around $2000.00 this year from the festival.
- Breakfast with Santa had a lower attendance than we had hoped for and we are considering alternatives.
- Silent Auction raised approximately $1800. another successful evening.
- Books of tickets are available for the diamond pendant, draw is Feb 11
- dinner theatre is booked for Feb 7/04 Lana Rodlie has tickets 50.00 per head
- Forrest will confirm how many per table for table sales

11. Rotary House
- Jan reported FAIR is actively working on next phase
- looking a collaborative partnerships
- Amended previous minutes to reflect same

12. Web Site
- no report

13. Club assembly
- Ray reported we have a planned club assembly and he will be approaching the committee chairs that he wants to report at that meeting. Suggested were financial report, Rotary house update, club revitalization, meeting location, menu, meal costs, and how we are serving our community.

Our fund raising theme was discussed as "FUNDING ROTARY WORKING IN YOUR COMMUNITY"

14. Next meeting: Feb 19 the at 7pm Lana Rodlie residence.

15. Adjourned.

Respectfully submitted
Ernie Lalonde