Rotary Club of Trail Directors' Meeting
23-November-2004
Place - Scott Daniels Home
Time - 7:10 pm
Present - Lana Rodlie -Pres, Gay Prokopetz - Director, Cheryl Yates - Director, Scott Daniels - Director,
Leigh Harrison - Director, Ray Masleck - Past Pres, Barbara Pistak - Sec.,Jan Morton - Incoming Pres.
Minutes of the previous meeting adopted as posted to our website.
Correspondance
1. added to correspondence - letter from the Yellowhead Rotary Club concerning a program for potential forestry
students - this was turned over to Scott.
2. Letter from the Ottawa Rotary Club - received and filed.
3. Letter from the Salvation Army concerning their Christmas Kettle Fund - Scott will put on the website and send
out emails for volunteers.
4. Letter from Ron Clarke - he is going to speak to the club regarding the KBRH Foundation
5. Letter concerning the District Conference in June - received and filed.
6. Letter from the District regarding a request for a water feature for the convention - Leigh will look after.
Gay has an item that might be appropriate.
7. Letter regarding "Night of a Thousand Dinners " -there was some discussion but no decision made.
8. Notice that R.I. Convention is in Chicago this year
9. Letter from Kate Skye - regarding "Success by 6" - she is going to give a presentation to the club
10 Letter from the Riverbelle - They are going to increase the cost of the meals by $1 starting on Dec.1,2004.
This is the second increase in less that 12 months - Lana is going to question this and an announcement will be
made after.
11 Letter from the Communities In Bloom Committee requesting that we adopt a flower bed.
12. Notice from the DG that Elizabeth Cytra will be the District Governor in 2007-2008,therefore we will be doing
the convention in 2008. Betty-Anne Marino will be the chair for this committee.
13. Letter from the Library Board asking for a Rotarian to join their board.
Old Business
1.Polio Eradication Program - this will be discussed under International Service.
2. Hospital Accomodation Program - Jan Morton gave her report to the directors and we reviewed it. A discussion
on fund raising followed.
Budget Update
A budget was circulated by Lana (John was absent.) Discussion followed
Decisions made - Birthdays to be added to the agenda
"Bullets to be put at the bottom of the minutes to remind members of jobs to be done
Committees
Sgt. At Arms - Walt Seimens - absent
Comments - everyone seems to be happy with the table arrangement the way it is.
Community Service - Gay Prokopetz
- Gay reported that her committees are in place.
Walter needs $100 to fix the signs in Warfield.
Peter Morganthaler needs $500 for his committee to do the work on our float.
Club Service - Leigh Harrison
There will be an induction of new members tomorrow - Ray Masleck will look after this
New members proposed -
Judy Brandt proposed by ???
Bob Chamut -proposed by Elizabeth Cytra
John Palmason proposed by Ernie Lalonde
Moved by Ray and seconded by Gay that we accept these potential
members and put the vote to the club. Motion carried.
Christmas Luncheon - Will be the last Wednesday before Christmas. Leigh will look after this.
We need to order pins for our new members - Ray will look after this
International Service - Cheryl Yates
We have one applicant for the student exchange program - her name is Nicole Audia
We have a GSE team going to Japan in the spring.
There is a GSE Team coming to our district in May of next year - Cheryl will contact the GSE person and try to
organize a stay in our area.
Rotary Foundation - we have no report on this
We need to find out if placing envelopes on the tables has been effective.
Paul Harris Fellowship - It is probable that Jan Morton has qualified for this - Cheryl will find out who does
the paperwork for this and who is monitoring this program.
International projects - No project has been decided as yet.
There was discussion regarding a project in Sierra Leone and taking part in it with the Rossland and Castlegar
Clubs, however there has been no firm commitment from the club in Sierra Leone.
There was also discussion regarding a housing project in Brazil that the Rossland Club is taking part in.
A decision will be made after the budget meeting.
Vocational Service- Scott Daniels
His report is on the website.
A request came from JL Crowe for a donation of $750 for a program to do an aptitude test on students - we declined
as it is our mandate to fund capital projects not ongoing, or would could be ongoing projects.
Mentoring program - discussion on a mentoring program concluded that it could be done on the internet or in person.
Ways and Means - Forrest Drinnen - absent
The Colombo is booked for Friday Nov 26 for the Silent Auction - Rae Naka and Julie Thornhill are working on this.
Julie Thornhill is organizing the Dinner Theatre with the Phoenix Players - The Italo-Canadese Hall is booked
for Feb 5 for this.
New Business 2005 is our centennial year and we have received a request to have our meeting on Feb 25 which is
the anniversary of the founding of Rotary. This is our regular meeting day.
Next meeting - Tuesday Dec 14, 2004 .
Meeting adjourned at 1025 pm.
Action Items
- Lana -find out about the increase in the
cost of our meals
- Lana will arrange budget meeting with directors and John
- Cheryl will find out who does the paperwork and monitoring for Paul Harris recipients
- Cheryl will contact GSE person to find out dates for incoming GSE team in the Spring and organize their stay
here if they are coming here.
- Leigh will find out about water feature for the convention.
- Leigh will organize the Christmas luncheon
- Barb will get membership cards from John and fill out and distribute to members
- Scott will put article on Salvation Army Kettle Fund on our website and send out emails for volunteers
- John will follow up on advertisers on our website to see if they are going to continue doing so.
- Ray will order pins for new members
B. Pistak
Next meeting
Adjourn