TRAIL ROTARY CLUB
DIRECTORS MEETING MINUTES

• Improving the quality of guest speakers: Lana suggested that we create terms of reference for speakers, for instance, speakers should be relevant, provide useful information, have an interesting topic, and those just wanting money would be put at the bottom of the list. Leigh has agreed to define a set of terms of reference. It was also decided that Leigh would ask various club members to take on a month to provide speakers. The following people who are not on the list as not belonging to any particular committee, will be asked to do a month: Sue Bock, Dieter Bogs, Gord Gattafoni, Gary Kanda, Joe Kobluk, and Pam Lewin. This should get us going for the first six months or so. Gay will give Leigh the list of speakers she had leftover from last year, and Lana will provide a few names she's collected.
• Attendance was discussed and though a few Rotarians aren't very regular-attendees, it was suggested that we promote make-ups and ask people who do make-ups to give a brief report on what they may have experienced at another club.

Membership

• Lana would like to see a category inventory done to see if we are missing some potential new members. Ray and Gay agreed to tackle this. Our goal for the year is to add 10 new members.
• Indoctrination of new members: Lana brought up the STAR Program (Special Action for Training in Rotary) which involves holding one morning meeting per month with new members, putting a special badge on new members so other Rotarians will take note of them and make them feel welcome, help them adjust. It was thought that to throw another morning meeting into the mix might make for too many meetings for most people, but there are some aspects of the STAR program that we may be able to incorporate into our club. It was thought we could do four morning meetings in a year, use them as make-ups and perhaps a few other Rotarians would join in.
• Fireside chats: It was decided to ask Don Nutini if he would take this on.
• Ray also agreed to work on Terms of Reference for inducting new members.

Projects

• Casa Centenario - we basically agreed to support this, and it was to be made into a motion at the June 15 executive meeting (it was) to the tune of $25,000. A few conditions were added at the later meeting and the club will be voting on it at the June 23 meeting. If this goes through, we will put our backs into it to raise funds for this.
• If the above program DOES NOT get accepted by the majority of club members, then we will look into other worthwhile community projects.
• The Smelter Hill project is part of Leigh's greening committee and Sandy MacArthur has agreed to head it up.

Foundation

• Polio - we didn't make a goal for Polio but are committed to the $100 per member for Foundation. The first step is to add the category to the invoice so people can add $25 or something for Foundation.
• Cheryl also wants to start the envelopes-on-the-table. People can put in their change or a few bills, put their name on the envelope and it will go toward their Foundation contribution. At the end of the year, they'd get a receipt. (I suggested later that she may ask Marlene Philp to help with this. She's an accountant and could probably do the organization of it quite well.)

Development of leaders outside Rotary (youth) (an RI requirement)

• Lana is very hot to start an Interact club this year. She has on the committee: Jenny Ghilarducci, Shane McIntyre, Tim Pettigrew, Keith Smyth and (I think) Scott Daniels as advisor.
• Elizabeth had told Lana to get the proper forms from RI. Haven't done that yet. Also need to contact the Interact leader in Castlegar, Jeff Youll (?). We will also need a teacher at Crowe to participate. Lana wanted to ask Richard Dewdney but Jan suggested Dave DeRosa might be more interested.
• We also want to make sure that this year, we push things like RYLA, GSE, and scholarships, way ahead of time.

Committees
We went over the roster and filled in people without committees. Other than the ones mentioned above, the following will be asked to join these committees:
Ways and Means: Ernesto Alorda, Bill Clark, Jack McConnachie, Brian Moroney, and Brent Tremblay

Foundation: Peter Morgenthaler
Greening: Marlene Philp (unless she wants to help with Foundation)
Polio: Derril Thomas

• The following Rotarians are abstained from serving on a committee: Retirees: Ron Brown, Richard Dewdney, Derek Evans-Davies, Chuck Lakes, Don Smyth, Walter Smyth, Doug Stanley (we'll see what happens after the election) and Sheena Durkin (honorary member).
• All other club members have indicated their willingness to serve on a committee. Lana will complete the list and email to all members.

Meeting adjourned about 8:45 p.m. The next meeting will be the inaugural meeting on July 5. Due to a number of people's schedules, we will be holding executive meetings on a Tuesday nights, instead of Thursdays. Lana has made the executive decision NOT to hold an executive meeting in July, except for the meeting with the District Governor on July 28 in the a.m. Notice and time will be given later.
Scribe: Lana Rodlie