Rotary Club of Trail Directors' Meeting
1-May-2006 (Minutes by S. Daniels)

Regrets
Margarita Loyola, Brenda Rutherglen and Barb Pistak

APPROVAL OF MINUTES
Walter requested corrections to minutes of the 27-March meeting: 1) his name was spelled incorrectly (Siemens, not Seimens!) and "their" had been spelled incorrectly. With these corrections, Walter moved to approve the minutes, seconded by Jenny. It is brought to Walter's attention that his named was also spelled incorrectly on the invoice provided to him when he purchased candy from Marino Wholesale Ltd., "Seimans."

CORRESPONDENCE
1. Jan presented correspondence related to our Club returning $500 to the Rotary Club of Castlegar, for their contribution to the shelved Casa Centenario hospital-accommodation project. (Done -Scott)
2. Letter to Ray Furlotte from Jan Morton: Rotary Club of Trail Scholarship for $250 approved and cheque will be issued to recipient once the individual is able to demonstrate to "the school" proof of registration in an accredited post secondary institution.
3. Jan provided a copy of her letter of reference for Kelynn Glover. Kelynn requested a reference letter for her application for a Columbia Basin Trust scholarship.

TREASURY
1. Scott was asked to make adjustments to our financial statement for two items: carry-forward expenses from previous Rotary year regarding a) Carol Festival Contributions and 2) World Community Service commitments. While recognizing Scott's limited experience with using Quicken2004 for Club accounting, Scott was complemented for his high-level of dedication to this important Club function.

2. Leslie Gallie bequest of $5,000 has been received and deposited. A motion was proposed by Leigh, seconded by Rich, to add this $5,000 to the already committed $12,500 for Sanctuary, requesting a room be named "The Leslie Gallie room," including a plaque, picture and biography, and that this be a condition for payment. Motion passed.

3. Elizabeth's earlier request for $4,000, to be transferred to a 2008 District Conference account, was discussed. Leigh agreed to get rough budget details from Bruce and/or Elizabeth before funds would be set up in an account as refundable seed money for the 2008 District 5080 Conference.

PRESIDENTIAL CITATION
A condition for presidential citation was that Clubs achieve "member plus-one." While this was strictly not met, it has come to be understood that many Clubs in District 5080 have had a loose interpretation of this language for receiving a Presidential citation. With this understanding, forms have been completed and submitted.

CONSTITUTIONAL BYLAWS & BOARD STRUCTURE
Leigh will have figured this out by our next meeting. "It's not in my damn computer," Leigh said with a calm, serious demeanor -then he fought Jenny for the last samosa. The incoming year board structure will have more than four directors, not necessarily the same structure as recommended by Rotary International.

TRANSITION TO UPCOMING YEAR/BOARD
We will have a Club assembly on 10-May to update the membership. During this meeting, Rich will provide a summary of Club-Project directions currently under consideration -four projects. Rich was asked to set dates for when these project options would be presented to the Club.

There will be a joint board meeting (2005/06 and 2006/07) on 29-May at Margarita's home.

This year's "Turn-around" meeting will take place at Birchbank on 27-June.

DISTRICT CONFERENCE
Barb Pistak and Doolee McDonnell have generously donated art work auction items for this event.

COMMITTEE BUSINESS

Club Service (Jenny)
We have experienced poor attendance. Leigh will be our judge and executioner, speaking with a few select "members." The notion of "membership" expectations was discussed.

There was a motion for publishing proposed new members: Lindy Baird and Darlene Abenante. Motion by Jenny, seconded by Walter -Approved. Instructions were to target 24-May for inductions.

Ways and Means (Leigh for Brenda)
On the issue of our recent attempt to host a Giant Bingo, we feel we missed the "price point." Fortunately, the committee is still keen to try again with a different approach -learning from what went well and what did not.

Community Service
(See Report)

International Service
District 5080 Youth Exchange, Club Policy & Procedure Directive documents related to "Sexual and Other Abuse" were circulated. Leigh moved that the Board adopt the "Club Policy & Procedure Directive for Sexual & Other Abuse." The motion was seconded by Jenny -Approved. Details of this Policy, and related documents, are available from www.trailrotary.com by selecting the "Procedure/Policy" menu.

Group Study Exchange
The anticipated 7-May arrival of the Bolivian exchange group has been delayed to approximately 13-May. It is uncertain whether they will remain in Canada over the period 22-27 May. Hugh Hamilton is communicating with the Rotary Club of Rossland.

Sergeant-At-Arms
The Silver City Days parade will start at 11 am this Saturday morning. Members are asked to meet at 10.00 am at the Aquatic Centre.

Meeting adjourned at 9.50 pm

NEXT MEETING: 7pm, 29-May at Chez Margarita Loyola