Rotary Club of Trail Directors' Meeting
24-Oct-2005 (Minutes by S. Daniels)

OLD BUSINESS
1. After consultation by R. Thorpe, with R. Masleck, last meeting's request for the Rotary sponsored van to be reassigned for use at Columbia View Lodge, formerly used at Kiro manner, has been approved. Jan has provided a written reply to J. Power.

CORRESPONDENCE
1. J. Morton provided S. Daniels with a receipt from the Salvation Army for last year's Carol Festival contribution: $471, after costs.
2. A number of requests have been received for either funding or volunteer support: a) CNIB, b) Canadian Centre for Missing Children, and c) Canadian Cancer Society.
3. Our Club received a reminder of upcoming Rotary Foundation Month.
4. Letter from new Interact Club, indicating their wish that we might participate in activity over the period 31-Oct through 6-Nov.

FALL ASSEMBLIES
1. Spokane (Leigh Harrison). Leigh commented that this assembly was "quite good." He also went on to elaborate, "I was very impressed with two women."
2. Creston (J. Morton, R. Thorpe & Clifford goes 160 km/h Hodgkins). Jan commented regarding "good details on World Community Service," and Rich noted he was "very impressed with RYLA." "I could see myself getting personally involved next year."

NEW MEMBER APPROVALS
A new member has been proposed. MOTION. Richard Thorpe moved that the proposed member be approved and recommended to the membership, in writing, through the Bulletin. Seconded by Scott. APPROVED.

DIRECTORATE/COMMITTEE REPORTS

FINANCIAL REPORT
See Report. Appreciation was expressed for assistance provided by Marlene and John. Scott was advised that official Club membership numbers should come from Thorpe who competently and diligently manages this for the Club.

MOTION, by Leigh Harrison, in keeping with the announcement at last Wednesday's meeting, that the Executive approve of Scott Daniels beign assigned Club Treasurer, replacing Marlene Philp commencing immediately, SECONDED by Piotr Zielinsky. PASSED. This change leaves us with four, current signing officers: Leigh Harrison, Jan Morton, John Merlo and Scott Daniels.

WAYS AND MEANS (Brenda Rutherglen)
No written report. Updates were made related to the upcoming Silent Auction.

COMMUNITY SERVICE (Richard Thorpe)
See Report.
Casa Centenario project has been terminated.

VOCATIONAL SERVICE (T.B.A.)
No Report

INTERNATIONAL SERVICE (Piotr Zielinski)
No written report.
There will be a November Club Assembly on the topic of the Rotary Foundation. On 6-Oct, Piotr and Jan met with Peter Morgenthaler. Leigh volunteered to speak to the Club on the topic of Foundation giving and what it means to be a "Sustaining Member," i.e. commitment to contribute $100 or more to the Foundation each year. A review shows that we currently have approximately 3,000 Paul Harris Foundation points. The merits of using Foundation points as auction items was discussed. On the topic of World Community Service, our grant application has been submitted by Jan, asking for $1,000 from the District Foundation pool of funds. Piotr questioned if we should apply for another Grant for Nicaragua or a Peru project.

MOTION by Leigh Harrison, to subsidize the cost of Interact students to attend Rotary Club of Trail weekly meetings, costing $5. Seconded by R. Thorpe. PASSED.

CLUB SERVICE (Jenny Ghilarducci)
No electronic copy of report was submitted for making available with these minutes. Topics included 1) Membership Goal, 2) Membership retention strategy, and 3) Programs that engage.

SERGEANT AT ARMS (Walter Siemens)
No Report. The order for Club front desk coverage is 1) Peter Morgenthaler, 2) Walter Siemens, and 3) Brenda Rutherglen.

PRESIDENT'S REPORT (Jan Morton)
Jan recommended 21-December as our date for having Christmas lunch with Santa. MOTION by Walter to cancel the 28-Dec meeting. Seconded by Piotr. PASSED. The first Wednesday AGM meeting for December will involve a "New Member Recruitment Activity." Jan brought our attention to the possible need to address issues related to bylaws & constitution: we have membership categories that RI no longer acknowledges, e.g. active, senior active & honorary.

Meeting adjourned at 9.20 pm

NEXT MEETING: 28-November at Chez Thorpe, 32 Hazelwood Dr. (Sunningdale).