Rotary Club of Trail Directors' Meeting
28-Feb-2005 (Minutes by Barb Pistak)
Location: Community Skills Board Room
Time: 7:05 pm
Present - Jan Morton (incoming President), Leigh Harrison (incoming President Elect), Ernie Lalonde (incoming
Vice President), Marlene Philp (incoming Treasurer), Barb Pistak (Secretary), Watler Siemens (Sergeant-at-Arms)
and Scott Daniels (Vocational Services), Brenda Rutherglen (Ways & Means), Jenny Ghilarducci (Club Service),
and Richard Thorpe (Community Service). Regrets: lana Rodlie (Current President)
Chair - Jan Morton
Agenda presented by Chair
MEETING LOGISTICS
It was decided by consensus that we meet every 4th Monday at 7pm at the Skills center with members taking turns
with refreshments alternating with meetings at members homes. We will meet every month except for July and December.
We will do a trial Club Assembly every 2 months and see how it works. Also we will start doing
Thumbnails on all members and try to get more participation.
PLANNING AND RECRUITING
There needs to be documentation of directors responsibilities. - Each directors needs to submit a list of their
responsibilities - job description.
Scott will do a template for committee reports.
Re - recruitment of committee members - a sign up list needs to be circulated and it is important to get people
involved now.
GOAL SETTING 2005-2006
Legacy Project - not defined as yet - discussion from the floor included - we do not know as yet if the hospital
accommodation project will go ahead, if not we need another option. Suggestions - Skateboard Park, Sanctuary, Piazza
on the Esplanade, projects on the park/walkway from Gyro Park to 'Sunningdale, Improvements on the Tadenac Path.
Target - membership and Foundation - discussion followed -
consensus was to get our membership more involved and try to attract people who are interested in our projects.
It was decided to get members to Donate
$100 US to the Foundation yearly. **Minutes
amended** While District 5080 wants Clubs contributing to the foundation at a rate of US$100/year/member, and
our contributions fall far short of this, it was proposed to set a goal for our Club to achieve improvement to
$50/year/member to the foundation.
Committee Chairs and Goals for 2005-2006 by May meeting.
Discussion followed and each committee chair will work on their goals and report to the next meeting.
REVITALIZING CLUB SPIRIT
Discussion followed and it was reiterated that it is important to involve every member.
NEXT METING - AT ERNIE LALAONDES HOME AT 6PM MONDAY MAY 16,2005- barbecue