ROTARY CLUB OF TRAIL, TREASURER'S REPORT
Date: 30-Jan-2006
Time: 7 PM
Location: Walter Siemens' Residence

ACTIVITIES
1. ClubRunner WebSite Software. FYI, a one-year subscription to ClubRunner would cost our Club $858.57, compared to approximately US$50 we are currently paying to maintain www.trailrotary.com.

2. RI Foundation Contributions.

a) All foundation contributions were sent to Rotary International, as of 1-January-2006.

i) If augmented club contributions are not credited to the Club, how does the Club accumulate Rotary Foundation Points?
ii) According to John's year-end summary for last year, 04/05, we contributed $1,949.64 to the Foundation and had only $1020.00 of member contributions. How has our goal for 2005/06 increased by so much? Our year 2005/06 budget has a Rotary Foundation expense target of only $2,400.
iii) Individual Member Contributions: CDN$2702.41, i.e. CDN$151.13 per 18 contributing members. Forty members have not contributed this year, through our Treasury.
Club Augmenting Funds: CDN$282.86
Market Children Contribution: US$1,000

b) This directorate/executive needs to re-set the compass regarding Club policy for augmenting member contributions.
Option 1. Augment with Club contribution to the equivalent in US dollars. Club contribution credited to member.
Option 2. Augment with Club contribution to the equivalent in US dollars. Club contribution credited to Club.
Option 3. Augment with Club contribution to the equivalent in US dollars, to maximum CDN$100. Club contribution credited to member.
Option 4. Augment with Club contribution to the equivalent in US dollars, to maximum CDN$100. Club contribution credited to Club.

3. Member Dues. Announced dues in need of payment to membership on 4-Jan-2006. E-mail receipts sent out to all members having paid dues for 2005/06. Members with dues owing were sent invoices.

4. World Community Service Cheque to Alianza for US$2,043. There were no matching grants for this Club contribution. Is this correct?

5. Lunch Fees. One member, in particular, insists to pay for 5 weeks at a time, for when she attends. This is an unreasonable request because of the challenge to manage it. This issue has been discussed with our Cashier. Does our Club Executive support this practice or do they support a discussion with the individual to discontinue this practice?

====================================================================
CURRENT PRIORITIES
1. Membership dues. Records, recently explained, suggest that not all members have paid dues for the period July-Dec 2005. Scott must also set up a desk at a meeting or two (Wednesdays) to collect dues for the period Jan-June 2006.
2. Foundation giving. Need to ensure proper accounting for past giving to the foundation. We need clear guidelines regarding who is tracking Club, Foundation Points, and who can dispense them.
3. Semi-annual Report and Rotary Dues for the period ending 31-Dec-2005.
4. RI-CAS, Rotary International Club Administration Software. Scott needs to spend more time learning this software package.
5. Reconciliation of weekly statements.