Rotary Club of Trail Ways & Means Meeting
9-May-2005
Location: Held at Wood Gundy Office
Present- Shelly, Brenda, Forrest, Fran, Leigh, Sherry
Items of Discussion
1. Brenda talked about the expectations for fundraising 2005/06. Awaiting government approval for license for
the potential Bingo fundraiser. Suggestions of other fundraisers such as Medieval Night, vehicle raffle were
also discussed.
2. Fran spoke about the Bingo fundraiser and the expenses that would be incurred from holding such an event.
First issue discussed was that any monies taken in under gaming commission - government has the final decision/authorization
as to the use of these funds.
The primary cost for this event would be the equipment. One-day rental is approximately $3,300. To purchase the
equipment would be approximately $4,500.00. Other costs would be hall (approx $200.), Bingo Paper (approx $600.),
Security (safe must be on site), Cash register, poster for house rules (approx. $100.), Program printing, concession,
sound system and employees other than the volunteers. Fran recommends a professional caller. If purchasing equipment
there may be a problem to store this equipment.
Advertising was discussed as there are special codes and warnings (gambling addiction) that must be adhered to.
Advertising on websites was discussed as well as advertising in outlying areas.
Expenses may not exceed 20% of gross intake. There are no restrictions on the amount of payout.
There was a consensus in the group that $75.00 would be a reasonable price for this event. People would probably
then spend money on the early birdgames. Dobbers could be sold as an extra source of income.
Fran has a breakdown of expected expenses vs. expected return for this event.
There was some discussion around naming this event. Ie: Semi annual "Super" or "Giant" Bingo.
Meeting adjourned 6:15