Directors/Executive Meeting Minutes, Rotary Club of Trail
Date: 9-Jan-2007
Location: Sherry Hand's Residence
Scribe: Scott Daniels
Present: R. Masleck, J. Morton, B. Fawcett, L. Harrison, J. Palmason, S. Hand, R. Thorpe, W. Siemens, B. Rutherglen, S. Daniels & B.A. Marino.
Meeting commended at 7.10 pm
Motion to adopt minutes of 5-Dec-2006 meeting by Scott, seconded by Rich. Approved.
DISTRICT CONFERENCE, 2008
Leigh spoke briefly before introducing our 2008 District 5080 conference Chair, Bruce Fawcett. Since our 5-Dec-2006
meeting, Leigh met with Bruce Fawcett, John Palmason, Ron Ross and Libby Nelson to discuss the 2008 District conference
to be held in Trail. Bruce gave an overview including details: 1) The Rotary Club of Trail will collect any profit
or loss with an expectation that 50% of revenues (if any) will go to the Club and 50% to be donated at the discretion
of the Club; 2) While some conferences have had losses, some profits, he expected a significant profit for the
conference in Trail; 3) A budget has yet to be brought for approval to the Directors and Executive of the Rotary
Club of Trail; 4) The conference is expected to receive an $11,000 grant from the District; 5) 300-500 conference
attendees are anticipated.
CORRESPONDENCE
Circulated between John and Leigh
INTERACT, Betty Anne Marino
The Rotary Club of Trail application for sending a local youth to this summer's "Citizenship Program"
has been accepted. A selection panel of 2-3 members will be required. A number of activities are planned: 1) school
dance; 2) Mother's Day Pots and others. There are 14-16 members. Patricia Nutini is a new Teacher/Sponsor for the
Club.
SERGEANT AT ARMS, Walter Siemens
No Report
TREASURY, Scott Daniels
A report was circulated prior to this meeting by e-mail and is posted at www.trailrotary.com.
Motion by Scott, seconded by Leigh to name the Scholarships after Walter and Hildegard Siemens, e.g. the Rotary Club of Trail Walter and Hildegard Siemens Service Scholarship. Approved.
INTERNATIONAL SERVICE, Raymond Masleck
We are in need of a Feb/Mar host for our Exchange Student. Club participation is required to engage and welcome
a June GSE team visit. Our club was not successful in having a GSE participant because of high Canadian competition
for the few vacancies with the team.
MEMBERSHIP, Betty Anne Marino
Six new members are ready for induction by 31-January. Up to 3-5 additional persons are very likely candidates
for membership.
ROTARY FOUNDATION, Leigh Harrison
Walter Siemens has achieved the level of Paul Harris 2. We currently have 21 sustaining members, i.e. minimum $100
contribution to the Rotary Foundation this Rotary year. In this Rotary year, member contributions to the Foundation
are $4,300 so far.
COMMUNITY SERVICE, Rich Thorpe
Rich provided a detailed budget proposing the distribution of our $10,000 budget for Community Service. The amount
$500 has already been contributed to help bring a Crystal Meth presentation to The Act.
Motion by Leigh, seconded by John to provide a cheque in the amount of $3,000 to Sanctuary based on profits from the Silent Auction, and that more funds would be contributed, in keeping with this Community Services budget, depending upon Club expenses between now and June for the 410 Ritchie draft project. Approved.
Rich will be holding a meeting next week with the Tadanac Resident's Association. The purpose of this meeting will be to update the Association on plans being considered for 410 Ritchie.
Motion by Betty Anne Marino, seconded by Walter Siemens, to contribute $1,000 to a proposed project for hospital hearing equipment, with the provision that this contribution will only be made if Libby Nelson and whomever else she is working with are able to raise appropriate funds to ensure matching $5,000 contributions from Vancouver. Approved.
Next Meetings
06-Feb-2007
John Palmason, 310 Kootenay Ave, Tadanac
06-Mar-2007
Betty-Anne Marino, 846 burns Ave, Warfield
03-Apr-2007
Jan Morton, 2523 Irwin Ave, Rossland
Meeting adjourned at 9.25 pm.